If you would like to be on the agenda or form a committee please use this Action Plan Form. Complete, save as PDF and email to stillwater@montana.edu at the Extension Office two days before the Council meeting for review.


Meet Your Officers

President: Melissa Kramer
Vice President: Brian Young
Secretary: Shannon Moore
Treasurer: Meredith Feddes

Council Leaders

 Livestock Committee: Superintendents

Beef: Brent Shay 

Horse: Courtney Thiel
Dog: Nikki Markle
Small Animal: Johanna Kern
Sheep: Wendy Reed
Swine: Mike Baker and Katrina Feddes
Indoor: Tammi Kirch
All Others: Lee Schmelzer

Stillwater County 4-H Leaders’ Council Minutes

May 18th, 2022 @ 6pm

Stillwater County Extension Office - South Annex


The meeting was called to order @ 6pm by Melissa Kramer.


Attendance: Haley Barker (Extension Agent), Ron VanHoosear (County Commissioner candidate), Wendy Reed (Stillwater Ridge Riders), Anndi Hollar (Beartooth Rambler/Teen Leaders), Meredith Feddes (Johnny’s Buckaroos), Katrina Feddes (Johnny’s Buckaroos), Stephanie Wright (Johnny’s Buckaroos/Shooting Sports), Jeanna Fry (Park City Wranglers), Brian Young (Stillwater Ranch Hands), Kathy Hollar (Beartooth Ramblers), Lee Smelzer (Extension Agent), Melissa Kramer (Johnny’s Buckaroos), Shannon Moore (Johnny’s Buckaroos)


Correspondence: Thank you card from the participating members in the Make-It and Take-It




Ambassadors/Teen Leaders - Haley reported that their Silverwood trip is planned for July 31st-Aug 4th. They are having a raffle with Shooting Sports as a fundraiser for prizes such as a $750 Scheels gift card, $100 Gift Card, ¼ Beef + Processing


Travel Program -Tammi reported their meeting is next Monday, working on solidifying details and itinerary for their trip to D.C. July 23rd -30th.


Homemakers - Haley advised the Homemakers are trying a new fundraiser this year, they will be publishing a Cookbook this fall. The Homemaker Scholarship recipients this year are Nyla Dawson and Levi Kramer. The Homemakers enjoyed a luncheon with the scholarship winners earlier this month.


Fairgrounds Report - Lee reported at the next meeting the scope will be to 1) accept and award the bid base package 2) accept add-on bids. The bid base package w/contingencies are for $1.6 million which includes the sitework and erection of the pavilion/multi-purpose-livestock building, and roll-down sides on the multi-purpose-livestock building. Two add-on bids would be 1) to have walls on the multi-purpose-livestock building with insulation and air handlers and 2)add a 24ft bay on the end of the multi-purpose/livestock building. The add-ons would come to approx. $200,000 and would make the building an extremely useful building. The goal is to start Sept 2022 and finish June 1st, 2023. The question was asked whether or not the kitchen being put in the concession area will be a certified kitchen. That would allow it to be useful for a lot more community activities. Haley mentioned there are some concerns on the kitchen design that she is going to share from a Serve Safe and safety perspective, and she will inquire about the certification portion.

Old Business:


Concessions - Haley reported Lisa was still willing to manage it but her availability for this year is not for the entire fair and she would need some dedicate help and volunteers in the kitchen. After some discussion regarding previous year’s income from concessions, cost of buyers lunch, potential donation of meat for buyers lunch. It was decided that Haley would ask local caterers if they care to do concessions and/or buyers lunch this year first and then seek food trucks to fill any gaps for this year’s fair.


Pig Wrestling - Haley request if clubs have not done so, please get the names of your adult & member that will be helping with pig wrestling this year.


New Business:


Needs Assessment - MSU has sent out a survey wanting to know what the needs are for our community, not just 4-H based needs, but as a whole. Please take time to share your thoughts on the survey.


Picture Backdrop Committee - Melissa mentioned that it has been brought up that it would be nice to have an actual dedicated picture area with a nice backdrop to be used during fair. Melissa is making a committee to work on that, if anyone is interested please feel free to reach out to Melissa.


MTGives Thank You Committee - Haley will let everyone know when she has a final total from MTGives and she is asking for some 4-H members to volunteer to write Thank You cards to all of the donors.


Recognition - Melissa brought up that it would be nice to recognize that Colten young is a National FFA Officer candidate, as a representative of Stillwater County.




● June 2nd from 5pm-8pm Get Air fundraiser for the Travel Program

● Congratulations to Annin Scholarship recipient is Levi Kramer


Next meeting June15th, 2022


Merredith motioned to adjourn the meeting, Brian second it, meeting adjourned @ 7:19pm